Log in

Location Details

Travel Details  

We are looking forward to welcoming you to Waterloo, Ontario!  

On this page we have listed information regarding travel to and from Waterloo and accommodation options to help you plan for your stay.  



Waterloo is located approximately one hour by car from Toronto Pearson Airport. There are several methods to book travel from the airport to your accommodations.  

BY TAXI We have secured a special rate with Waterloo Taxi.  

  • To take advantage, reserve a taxi on their form and write that you are coming for WACE conference in the Notes section. 

  • Or call them at +1 (519)888-7777 and say that you are part of the WACE conference group.  

  • The special conference rate is $120 CAD.  

BY AIRWAYS TRANSIT (Seats up to 8 passengers)

Reserve door-to-door service on their website. The cost ranges from $185 to $215 CAD dependant on number of passengers.  

BY LIMOUSINE (Seats up to 12 passengers)

Reserve a limousine for added comfort by reserving online or calling them at 1-519-886-8090.

BY RAIL UP Express is a direct journey from Toronto International Airport to Union Station in downtown Toronto. Once at Union station, transfer to the Via Rail train or a Go Train.  

  • The Kitchener train station is located at 126 Weber St. W.  

  • Via runs three trains a day in each direction. 

  • GO Trains run frequently between Kitchener and Toronto and are most used by commuters in the area. 

  • Learn more about UP Express, VIA Rail and GO Transit. 

BY BUS There are buses that travel between YYZ and Kitchener/Waterloo. You can find the different options here.  


Take ON-401 W towards London. 

Keep left at the fork, follow signs for QEW/Hamilton/Ontario 403/Ontario 410/Brampton. 

Keep left at the fork, follow signs for Ontario 401 W/London and merge onto ON-401 W. 

Take exit 278 to merge onto ON-8 W toward Kitchener/Waterloo. 


Air Canada is offering a discounted group rate for delegates and guests travelling for the 2023 WACE World Conference. To qualify for the discount, a minimum of 10 eligible passengers must book flights from various locations into Toronto Pearson Airport (airport code: YYZ).  

How to reserve your Air Canada flight:  

  1. Visit and select your flight. 
  2. When checking out, enter promotion code: NZ88DBJ1  
  3. Access up to 10 per cent discount on all eligible flights.
Applicable Rules 
      • The booking must be made to Toronto, YYZ (ON) 

      • The travel period begins Monday, June 19, 2023, and ends Friday, July 07, 2023 

      • For North America 5% discount applies on standard fares, 10% discount on flex fares & higher. For international travel 10% discount on standard fares & higher. 

      • All bookings made using the promotion code will count toward the minimum 10 passenger requirement.  


      There are a limited number of flights to the Waterloo airport (airport code: YKF). Learn more about destinations and arrival locations.    


      We have partnered with several hotels near the conference venue to offer you discounted rates.  

      Please book your hotel stay by May 25th to benefit from the discounted rates.  

      Review your hotel options.  



      Shuttles will run regularly between hotels and the University of Waterloo for conference attendees. Check back closer to the conference for confirmed shuttle frequency and schedules. 


      Waterloo Region is easy to access by vehicle. Vehicle rentals are available through most major rental agencies.  

      Taxi Service  

      We have secured special rates with Waterloo Taxi for your time here. Call +1 (519)888-7777 to book. Mention that you are part of the WACE conference to receive the discounted fares.  

      Service from hotels in St Jacob’s (all primary hotel options listed) to University of Waterloo: These will be fixed rate of $17.00 each way for up to 4 passengers.  

      Mini tours within the Waterloo RegionOffered at an hourly rate of $50.00 CAD for up to 4 passengers. 

      In town travelWe will have $5.00 coupons available. More information about obtaining coupons to come.  

      Uber and Lyft are also available for individual trips. 


      Grand River Transit (GRT) is the public transit operator for the Region of Waterloo, Ontario, Canada. It operates daily bus services across Waterloo and the University of Waterloo campus. 


      ION is Waterloo Region’s light rail transit (LRT) system. It runs between Kitchener’s Fairview Park Mall and Waterloo’s Conestoga Mall, with stops at the University of Waterloo campus. ION trains connect passengers to the existing bus system (Grand River Transit), making it easy to travel across the region. Use the trip planner for information about routes and schedules. 


      Before you travel to Canada, ensure you have the proper documents and visas to visit. Check the Government of Canada website for specific requirements for your country of origin. 

      About the University of Waterloo

      In 1957, innovation and entrepreneurship brought the University of Waterloo into being as a group of business leaders imagined a new university built to tackle some of the world’s most daunting challenges. That same year, a group of engineering students piloted the first co-op program in the country.

      Today, Waterloo’s co-op program is the largest of its kind in the world.

      Waterloo champions a culture of curiosity, exploration, risk-taking, entrepreneurship, global stewardship and leadership. Bringing bold ideas and brilliant minds together — inspiring innovation with global impact today and in the future. 

      Waterloo is incredibly proud of the contributions of their community of students, faculty, staff, employers and alumni make every day to solve some of the world’s most complex challenges, which have fostered the following accolades:

      • Ranked within the top 150 universities in the world (QS World Rankings 2022)
      • #1 for employer-student connections (QS Graduate Employability Rankings 2020)
      • #1 most innovative (Maclean’s 2022)
      • #2 in Canada for social and economic impact based on the United Nations’ Sustainable Development Goals (SDGs) (Times Higher Education University Impact Rankings 2020)

      About Waterloo, Canada

      Consistently voted one of Canada’s smartest cities, Waterloo is a dynamic urban centre located in the heart of Canada’s Technology Triangle. Home to many tech leaders and two of Canada’s leading universities, the city attracts students and thinkers worldwide. Waterloo offers visitors a unique blend of intriguing restaurants, boutique stores, galleries, and nightlife with its rich cultural diversity.

      Learn more about what to expect when visiting Waterloo.

      Platinum Sponsors




      bronze Sponsors


      eVENT Sponsors


      Welcome Reception Sponsor                   Destination Partner                               Coffee Break (Friday only) Sponsor

      National and Regional supporters




      Powered by Wild Apricot Membership Software